Published and updated · TaskPilot AI
When a spreadsheet may be enough
If you receive very few enquiries and already have a reliable routine, a simple spreadsheet can hold names, services, dates and next actions. You choose the columns and maintain the records yourself. Sharing permissions, backups and accidental edits still need attention. This is a workflow comparison, not a claim that every spreadsheet product has the same security or capabilities.
What a dedicated workspace changes
SmartBookings supplies a hosted enquiry form connected to your business records. It provides defined enquiry states, manually entered quotations, agreed booking records and transactional notifications. Customers of your cleaning business do not need access to your spreadsheet. Your business signs in to the workspace, manages its subscription through Stripe and can export retained enquiry, service, quote and booking records.
Compare cost against the work you actually need
The plan costs £199 for automated activation and guided onboarding, then £79 each month, with £278 initially and no VAT currently charged. It includes one business, up to 30 service choices and 200 processed enquiries per verified paid month. Do not buy it expecting full staff scheduling, payroll, automatic quote calculation or a custom migration from your old spreadsheet. Try the fictional demo and check whether this narrower workflow solves your problem.
Your practical checklist
- List the information you currently copy between tools.
- Check the demo against a typical enquiry.
- Compare the fixed price with your own needs, not promised savings.
- Keep an export and a clear cancellation process.
Questions about this workflow
Will my spreadsheet import automatically?
No. A bespoke data migration is not included.
Can I get my records out?
Yes. Billing & export provides a tenant-scoped JSON export of retained business records, including when paid access ends.
Start with a focused, self-service plan
For small UK cleaning businesses: one account, up to 30 service choices, a hosted or optionally embedded enquiry form, 200 processed enquiries per verified paid month, manual quotation and booking records, transactional notifications and data export.
- Create your account and confirm your email.
- Pay securely through Stripe; payment is verified before paid features unlock.
- Save your services and privacy notice; the dashboard validates readiness.
- Share your form, review enquiries and agree prices and bookings yourself.
£199 one-time automated activation and guided onboarding + £79/month. £278 initially, then £79/month until cancelled. No VAT is charged. The paid period starts at payment. No founder consultancy, bespoke integration, automatic pricing, AI phone agent or staff scheduling is included.
Create your SmartBookings account
Try the fictional demo · Full pricing and scope · Subscription and cancellation terms